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Handling the Logistics of Outsourcing Your Bookkeeper

If you’re thinking about outsourcing your company’s accounting needs to a third party at a remote location, you’re probably wondering how this will impact your ability to communicate with someone directly. While it’s true that outsourcing such an important part of your daily business operations to someone that’s not physically present at your place of business can present its fair share of challenges, AccountingDepartment.com has a few solutions in place for that: a QuickBooks online bookkeeping system that both you and your bookkeeper have access to, a scanner for sending daily transaction records, and good, old-fashioned communication channels.

Accounting Software Services
Because the accuracy of your books will only ever be as good as the information you provide, you’ll be given access to and training on a proprietary QuickBooks online bookkeeping portal. Here, you’ll enter necessary financial transactions that your bookkeeper will use to do his or her job.

Scanning Equipment
To address any possible incompatibility issues with your scanning system and hardware, AccountingDepartment.com provides you with a free scanner that will allow you to scan daily records into PDF format. This way, you can email documentation through encrypted channels, eliminating the need to spend time and money on expensive courier services.

Open Lines of Communication
There’s always the possibility that at random times throughout the course of the day you’ll simply need to ask your bookkeeper a question—or vice versa. Since you likely won’t be able to pop your head into your bookkeeper’s office without making flight reservations first, AccountingDepartment.com has in place several methods of facilitating rapid and easy communication.

  • Email. This is the preferred method of communication because it makes every request a matter of record and there’s no ambiguity.
  • Instant Messaging. Using MSN Instant Messenger, you can alternately fire off an instant message to your bookkeeping representative if the issue doesn’t require an official email.
  • Phone. Sometimes picking up the phone and talking to your bookkeeping department directly is the best solution to dealing with complex issues that might take five or six emails to resolve.

Remember, just because you outsource doesn’t mean that you sacrifice communication. Check out AccountingDepartment.com to learn more about how you can hire a professional staff of bookkeepers today.

 
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